Procurement Intern

About MSF-USA | Doctors Without Borders

Doctors Without Borders/Médecins Sans Frontières (MSF) is an international humanitarian organization providing medical care to people affected by conflict, epidemics, disasters, or exclusion from health care in over 70 countries. We were formed in France in 1971 as an association by a group of doctors and journalists to go to emergency situations and to treat patients with dignity while bearing witness independently of geopolitical boundaries. MSF is now a global movement of more than 25 MSF organizations, working in over 70 countries. We cooperate as an international, independent, medical humanitarian association that offers medical assistance to populations in distress, victims of natural or manmade disasters, and civilian victims of armed conflict, without discrimination and irrespective of race, religion, age, gender/sex, national or ethnic origin, color, disability, sexual orientation, genetic information, or political affiliation and provides assistance to the population in distress and intervenes worldwide. MSF staff also “bear witness” by speaking out about our work and what is experienced on the ground, not only to draw the world’s attention to crises, but to stand in solidarity with our patients and colleagues who are experiencing these emergencies firsthand.

We welcome candidates who bring a wide variety of \backgrounds and experiences to join us in working toward MSF’s social mission.

About The Department

The Procurement & Facilities Services department provides an array of services to MSF-USA. On the Procurement side, the team purchases goods and services by sourcing new vendors, negotiates costs for the value, prepares vendor contracts, issues purchase orders, manages contracts and provide policy oversight and guidance.  Procurement is also responsible for booking travel for headquarters staff, works with International HR booking staff, maintains the travel policy and provides training on the Online Booking Travel tool. The Facilities side of the team upholds the physical appearance of the office, maintains office supplies, provides mail & shipping services, manages a multi-conference room calendar, monitors office safety and security, and maintains assets and supply inventories ¾ just to name a few.

About the Project

What You’ll Do

Daily Activities & Responsibilities

The Procurement Intern will be expected to perform the following tasks:
 

• Assist with the organization of Procurement SharePoint site (a collaborative software platform), including filing and identifying documents
• Assist with updating and organizing contract tracking files for various types of contracts in Excel
• Support purchase order and contract management in NetSuite, an enterprise resource software (ERP)
• Generate reports in NetSuite to analyze procurement data and provide insights
• Assist with credit card expense reports in Certify platform
• Perform other administrative tasks as needed and assigned

Who You Are

• Commitment to the work of MSF-USA and Our Social Mission
• Interest in Non-Profit Administration and Procurement
• Recent graduate, current student or young professional with an interest in Procurement
• Knowledge of Microsoft Office is required
• Must be pro-active, self-directed, detail-oriented and organized, as well as work independently in a virtual setting. Curious and creative approach to problem solving
• Ability to interact professionally with multiple and diverse cross- departmental stakeholders 

Desired Qualifications & Experience

Background preferred

• Strong computer and data analytical skills (knowledge of Procurement principles, Excel and contracts is a plus)
• Organized, detail-oriented, and proficient in problem solving
• Flexibility and ability to plan and prioritize multiple tasks
• Possess good judgement and communication skills
• Genuine commitment to the principles and work of the MSF movement

We do not accept phone calls or emails during the recruitment process. Only shortlisted candidates will be contacted.

Please note that neither relocation assistance nor visa sponsorship will be offered for this position.

NOTE: This opportunity does not involve or entail field work or international travel.

Our staff works a hybrid schedule with the ability to come into either the NYC office or regional hub (Washington, DC or Bay Area, California) a minimum of 2 times a week. The required days are Tuesdays and Wednesdays from January to June and September to December. In office work attendance during July and August is optional.

Application Deadline: December 8, 2023 at 11:59pm EST

Your Safety Matters: Vaccination and booster against COVID-19 is a requirement at MSF - USA.

Equal Employment Opportunity and Non-Discrimination:

MSF-USA is committed to building a diverse, unbiased, and inclusive workforce. MSF- USA is an equal opportunity employer; we recruit, hire, train, promote, develop, and provide other conditions of employment without regard to a person’s gender identity or expression, sexual orientation, race, religion, age, national origin, disability, marital status, pregnancy status, veteran status, genetic information, or any other differences consistent with applicable laws. This includes providing reasonable accommodation for disabilities, or religious beliefs and practices. Members of communities historically underrepresented in the Humanitarian Aid sector are encouraged to apply.

If you have a disability of some kind and are interested in applying for employment and need special accommodations to use our website to apply for a position, please contact Human Resources by emailing us: employment.msfusa@newyork.msf.org. Reasonable accommodation requests are considered on a case-by-case basis

Type

HQ  

Pay Class & Contract Type

Intern Nonexempt 

Compensation

$17 per hour is the rate

Working Time (Hours Per Week)

20