Planned Gift Administration Associate

Date: Jul 26, 2022

Location: New York City, NY, US, 10006

Organization: Doctors Without Borders | Médecins Sans Frontières

Doctors Without Borders/Médecins Sans Frontières (MSF) is an international humanitarian organization that delivers impartial medical care to people affected by conflict, epidemics, disasters, or exclusion from health care in over 70 countries.

We welcome candidates who bring a wide variety of backgrounds and experiences to join us in working toward MSF’s common mission.





Our dynamic Development Department is responsible for raising over $700 million annually in funds in order to meet the financial needs of our organization. The Planned Giving team is responsible for raising approximately $80 million from Planned Giving donors.






  1. Purpose of the Job


Under the guidance of the Assistant Director, Planned Gift Administration (AD), the Associate will support the planned giving program with a focus on bequest administration and related reporting.





  1. Job Functions and Responsibilities


Bequest Administration


  • Review and process all new bequest notices and creates estate accounts.
  • Review and process will and trust documents, estate updates and legal correspondence.
  • Assess and carefully document MSF’s interests and the value of MSF’s interests for estates and trusts.
  • Monitor and document estate activity and flag potential issues and items for review.
  • Provide regular updates to the AD on estates that require higher level input.
  • Follow up with executors, attorneys, family members, financial institutions or other related parties as needed.
  • Assist team with processing of inherited accounts.
  • Process gifts from estates and trusts.
  • Manage weekly gift acknowledgments, and oversee bequest thank you note process to ensure that executors or family members are thanked on a timely basis.


Systems & Reporting


  • Stay abreast of any system or process developments which may impact our work and provide support to the team as needed.
  • Analyze and recommend improvements to system and workflows as needed and keep business rule documentation up to date.
  • Run regular reports to maintain data integrity and hygiene.
  • Run regular reports of estate activity to identify and prioritize follow up.
  • Analyze and provide reporting on estate giving patterns and revenue. Assist with revenue projections.
  • Run monthly statistics.




  • Assist with Charitable Gift Annuity (CGA) program as needed and as back up support.
  • Train planned giving admin interns.
  • Actively participate and promote a culture of inclusion and belonging at MSF.
  • Stay abreast of MSF activities by attending presentations, lunch & learns, staff meetings, etc. and builds general overall knowledge of the organization.
  • Other tasks as assigned.





  • Bachelor’s degree required and at least three years’ experience in non-profit fundraising with some knowledge of planned giving
  • Excellent organizational skills and meticulous attention to detail
  • Strong critical thinking skills
  • Responsible, driven and able to work independently
  • Excellent oral, written communication and interpersonal skills
  • At least two years’ experience working with donor databases. NPSP (Salesforce) is a plus
  • Strong computer literacy
  • Ability to handle a large volume of work under some time pressure
  • Genuine commitment to the principles and work of MSF, passion for MSF's mission and brand


Expected to work in a hybrid remote work environment with the ability to come into the NYC office a minimum of 2 times a week, as this position is located in the NY headquarters office.


Please note that this position is located in the New York City office


No phone calls or emails please. Only shortlisted candidates will be contacted


Please note that neither relocation assistance nor visa sponsorship will be offered for this position

MSF-USA/Doctors Without Borders is an Equal Opportunity Employer. No employee, or applicant for employment, shall be discriminated against in any term or condition of employment because of race, color, religion, national origin, sex, age, or sexual orientation or any other characteristic protected by law. We are constantly striving to make our organization anti-racist. Diversity, equity and inclusion are core values. As an employee, you become part of that mission. We expect this same commitment from our staff.





Pay Class & Contract Type

Regular FT Salaried Exempt 



Starting salary mid to moderate 60's (commensurate with experience)


Working Time (Hours Per Week)


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City