Development Coordinator

About MSF-USA | Doctors Without Borders

Doctors Without Borders/Médecins Sans Frontières (MSF) is an international humanitarian organization providing medical care to people affected by conflict, epidemics, disasters, or exclusion from health care in over 70 countries. We were formed in France in 1971 as an association by a group of doctors and journalists to go to emergency situations and to treat patients with dignity while bearing witness independently of geopolitical boundaries. MSF is now a global movement of more than 25 MSF organizations, working in over 70 countries. We cooperate as an international, independent, medical humanitarian association that offers medical assistance to populations in distress, victims of natural or manmade disasters, and civilian victims of armed conflict, without discrimination and irrespective of race, religion, age, gender/sex, national or ethnic origin, color, disability, sexual orientation, genetic information, or political affiliation and provides assistance to the population in distress and intervenes worldwide. MSF staff also “bear witness” by speaking out about our work and what is experienced on the ground, not only to draw the world’s attention to crises, but to stand in solidarity with our patients and colleagues who are experiencing these emergencies firsthand.

We welcome candidates who bring a wide variety of backgrounds and experiences to join us in working toward MSF’s social mission.

About the Department

Our dynamic Development Department is responsible for raising over $680 million annually to support the mission of the organization.

About the Project

The Development Coordinator will report to the Director of Development. This person will support the administrative needs of the Department and Department leadership. 

What You’ll Gain

Daily Activities & Responsibilities

• Plans and executes the schedules of the Director of Development, Director of Philanthropy and Development Department.

  • Ensures proper prioritization of all internal and external scheduling requests.

  • Manages the booking of all necessary transportation and lodging and develops itineraries related to travel for internal and external stakeholders.

  • Overseas travel and advance logistics for off-site meetings and events of the Director of Development Office.

• Manages correspondence of Office of Director of Development.

  • Appropriately processes and filters Development Office emails to ensure receipt of important information and prompt responses to critical items.

  • Develops and maintains process for composing and editing correspondence, including memos, donor letters and emails for signing by the Director of Development or other surrogates.

  • Coordinates with other departments as needed to create polished draft communications and memos with limited supervision.

• Supports staff engagement and onboarding.

  • Attends all organization with events (staff meetings and Lunch & Learns) and select fundraising industry events.

  • Partners with Development leadership to plan activities to support employee experience of 85-person team.

  • Conducts Development onboarding meeting with new staff.

  • Manages facilitation of all Development department meetings, including logistics (facilities and AV), meeting preparation and on-site support.

• Provides note taking, research and admin support to Development Management Team meetings.

• Supports other miscellaneous projects as assigned.

Who You Are

• Commitment to the work of MSF-USA, DEI, and our Social Mission.

• Excellent oral and written communication skills.

• A knowledge of Microsoft Office is required.

• Must be pro-active, self-directed, detail-oriented and organized, as well as work independently in a hybrid setting. Curious and creative approach to problem solving 

• Ability to interact professionally with multiple and diverse cross- departmental stakeholders.

• Interest in Not for Profit organizations and Fundraising.

Background Preferred 

Required

• Discreet and able to handle confidential information with trust and professionalism.

• Previous administrative experience with demonstrated organizational skills, attention to detail, and can-do attitude.

• Donor or customer relations competency; strong oral and written communication skills.

• Ability to collaborate and work in and enjoy a fast-paced environment while managing multiple projects at once.

• Ability to distill important information.

• Ability to task shift and juggle multiple projects; can pivot priorities easily without inducing stress.

• Intellectually curious with interest in philanthropy or humanitarian aid.

• Excellent verbal and written communication, copy-editing, and proofreading skills.

• Fluency in Microsoft Office suite (especially PowerPoint and Excel), Google Drive products, and Salesforce.

• Responsible, driven, and able to work independently with guidance from manager or other staff.

• Project management skills-- can carry a small project from beginning to end, think through possible obstacles, and proactively seek solutions.

• Strong values alignment with MSF.

Preferred

• Interest in administrative career or philanthropy.

• Comfort with data and numbers.

No phone calls or emails please. Only shortlisted candidates will be contacted.

Please note that neither relocation assistance nor visa sponsorship will be offered for this position.

 Our staff works a hybrid schedule of two days a week in the office, three days remote. The required days are Tuesdays and Wednesdays from January to June and  September to December.

Summer months of July and August are fully remote. In office work attendance during July and August is optional.

Your Safety Matters

Vaccination and booster against COVID-19 is a requirement at MSF - USA.

Equal Employment Opportunity and Non-Discrimination

MSF-USA is committed to building a diverse, unbiased, and inclusive workforce. MSF- USA is an equal opportunity employer; we recruit, hire, train, promote, develop, and provide other conditions of employment without regard to a person’s gender identity or expression, sexual orientation, race, religion, age, national origin, disability, marital status, pregnancy status, veteran status, genetic information, or any other differences consistent with applicable laws. This includes providing reasonable accommodation for disabilities, or religious beliefs and practices. Members of communities historically underrepresented in the Humanitarian Aid sector are encouraged to apply.

Type

HQ  

Pay Class & Contract Type

Regular FT Hourly Nonexempt 

Compensation

Starting salary $57,402.80 to $59,714.20 (commensurate with experience)

Working Time (Hours Per Week)

35