Desk Human Resources Officer

Date: Mar 17, 2021

Location: New York City, NY, US, 10006

Company: Doctors Without Borders | Médecins Sans Frontières

Doctors Without Borders/Médecins Sans Frontières (MSF) is an international humanitarian organization that delivers impartial medical care to people affected by conflict, epidemics, disasters, or exclusion from health care in over 70 countries.

We welcome candidates who bring a wide variety of backgrounds and experiences to join us in working toward MSF’s common mission.

 

Department

 

The NY Cell is a decentralized Cell operating within the Paris Operational Center (France; Australia, Japan and the USA).  The NY Cell has two Human Resources Officers (HRO) who function both as members of the NY Cell and the Paris Field HR department. Countries currently assigned to the NY Cell include Haiti, Liberia, Somaliland and South Sudan. 

 

Project

 

The NY Cell is a decentralized Cell operating within the Paris Operational Center (France; Australia, Japan and the USA) and managing different countries.  The Human Resources Officer (HRO) function as member of the NY Cell and the Paris Field HR department.

 

The Cell HRO is responsible for ensuring the proper follow up of Human Resources questions that arise on the countries assigned to the Cell. S/he will receive the necessary support from project managers based in Paris who are dedicated to specific HR subjects such as training, drafting Memoranda of Understanding, Internal Rules, the field database Homere, etc.

 

Report to (hierarchical):           NY Cell Manager

Report to (functional):             Paris Field HR Coordinator

Manage (hierarchical):             Desk associate

 

 

Tasks

 

 Position responsibilities:

 

  • Participate to the operational strategies of the cell portfolio.
  • Develop, formalize and implement the HR strategy of the countries based on operational needs and institutional challenges, in close collaboration with the mission, cell manager and HR department.
  • Ensure a good management of HR (consistency and quality) of the countries managed by the cell.
  • Make up (organigram, functions) international teams of expatriate and national staff (in consultation with the Cell Manager or Deputy), in accordance with fixed operational objectives.
  • Place international staff required for the field projects assigned to the Cell, in collaboration with the Pool Managers.
  • Ensure new international field workers are briefed prior to departure and debriefed upon return (work in collaboration with the departure officers in Paris and the desk associate).
  • Follow-up and career planning for national and international staff (during their assignment): identify staff (international or national) for training; detachments; career path planning; etc.
  • Through the mission’s coordination team advise and provide HR support to the field projects assigned to the Cell.
  • Supervise, train and mentor the HRcos and FIHRcos of the countries.
  • Manage the implementation of policies and procedures for hiring, compensation and managing of national and international staff.
  • Manage the desk associate who will support the HR Officer on various administrative tasks (management of PoL, travels, briefing/debriefing schedule, filing & archiving etc.)
  • Make regular field visits to projects managed by the New York Cell.
  • Participate in budget exercise several times a year.
  • Participate in discussions regarding the objectives of the New York Cell and the Field HR Department in Paris. Attend and participate in meetings - and ensure the implementation of decisions made in support of those objectives.
  • Participate and contribute to the different HR modules of MSF trainings (PPDs; FORIA, Information Days, WoW etc.).
  • Collaboration with MSF-USA Field HR department on specific projects or replacements (facilitation of info sessions, participation in working groups).

 

 

 

Qualifications

 

  • Minimum 2 years of MSF field experience, in a variety of contexts.
  • MSF field administrative experience, specifically as HR Coordinator including managing field team composition, Homere practice and adapting HR management to local labor conditions is required. Experience as a Project Coordinator or Head of Mission is desirable.
  • Demonstrated experience, success, and skills in HR management.
  • Strong written and oral communications skills in English and French. Spanish language is a strong asset.
  • A proven history of utilizing strong interpersonal skills and the ability to work as part of a collaborative team.
  • Ability to travel extensively, especially to developing countries, on short notice, and to Europe for scheduled visits. 
  • Outstanding proven time management and organizational skills including the ability to prioritize ongoing vs. immediate needs appropriately.

 

Employment Status : One year with pontential extension.

Please note that relocation assistance and visa sponsorship will be offered for this position.

We do not accept no phone calls and emails please.

Only shortlisted candidates will be contacted.

Application Deadline: Open Until Filled.

 

 

MSF-USA/Doctors Without Borders is an Equal Opportunity Employer. No employee, or applicant for employment, shall be discriminated against in any term or condition of employment because of race, color, religion, national origin, sex, age, or sexual orientation or any other characteristic protected by law. We are constantly striving to make our organization anti-racist. Diversity, equity and inclusion are core values. As an employee, you become part of that mission. We expect this same commitment from our staff.

 

 

Type

HQ  

 

Pay Class & Contract Type

Regular FT Salaried Exempt 

 

Compensation

high 80's to mid 90's

 

Working Time (Hours Per Week)

35


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City