Accounts Payable Associate

Date: Jan 14, 2022

Location: New York City, NY, US, 10006 SF Bay Area, CA, US, 94609 Washington, D.C., DC, US, 20006

Organization: Doctors Without Borders | Médecins Sans Frontières

Doctors Without Borders/Médecins Sans Frontières (MSF) is an international humanitarian organization that delivers impartial medical care to people affected by conflict, epidemics, disasters, or exclusion from health care in over 70 countries.

We welcome candidates who bring a wide variety of backgrounds and experiences to join us in working toward MSF’s common mission.

 

Department

 

 

 

The Finance Department supports MSF-USA in carrying out its mission in an effective, efficient, ethical, and accountable manner to its donors and the public at large by managing MSF-USA's financial, budgetary, and accounting practices. The Finance team consists of the following areas - Accounts Payable, Budget, Payroll, and Revenue - and is integrally involved in the Grants management process.

 

 

 

Project

 

 

The Accounts Payable Associate has the responsibility to complete payments and controls expenses by receiving, processing, verifying, reconciling, and paying invoices, reviewing expense reports, onboarding vendors, and maintaining vendor records. With direction provided by the Finance Manager, this role ensures that accounts payable transactions are processed in a timely manner and support is provided to the Finance Department and mission at large.

 

 

 

Tasks

 

 

Essential Functions & Responsibilities

 

 

Accounts Payable

 

  • Receive, process, verify and allocate invoices due for payment in an efficient and timely manner

 

  • Record expenses accurately to GL accounts, departments, and projects by analyzing invoice and expense reports

 

  • Review deductions and discrepancies and ensure credits are received for outstanding memos

 

  • Conduct systematic match and verify vendor invoices to purchase orders

 

  • Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures

 

  • Onboard new vendors and maintain vendor master file

 

  • Correspond with employee and vendor inquiries and requests in a timely manner

 

  • Verify vendor accounts by reconciling monthly statements and related transactions

 

  • Review expense reports and credit cards for accurate coding and to ensure adherence to general MSF-USA travel and expense policy.

 

  • Monthly reconciliation and analysis of credit card activity with follow up on delinquent accounts

 

  • File, maintain, and distribute documents thoroughly and accurately in accordance with organizational policies and generally accepted accounting principals

 

  • Provide support for month-end closings and audit preparation

 

  • Perform other duties, including but not limited to disbursements, processing transactions, preparing journal entries, and other accounting responsibilities as required

 

 

Administrative/General

 

 

  • Participate in team and departmental meetings to share information, brainstorm solutions, and coordinate  priorities

 

  • Evaluate areas of efficiency and improvement. Makes recommendations to improve financial and accounting operations based on observation and working with MSF-USA personnel

 

  • Attend regularly scheduled HQ staff meetings, program updates and several annual office-wide debates to participate in information sharing across all departments and stay informed on important MSF topics

 

 

 

Extent of Public Contact

 

Work regularly with vendors and MSF-USA staff to promote timely vendor onboarding, invoice entry, resolve billing issues, and maintain current and accurate records

 

 

 

Requirements

 

 

  • Bachelor’s degree in Accounting or Finance preferred

 

  • Minimum of 3-5 years hands-on Accounts Payable experience required

 

  • Demonstrated knowledge of accounting principles and accounts payable procedures

 

  • Proficient in use of MS Office, Excel, SharePoint, and NetSuite or other ERP system

 

  • Excellent time management and organizational skills

 

  • High degree of accuracy and attention to detail

 

  • Strong written and   oral communication skills

 

  • Ability to work with minimal supervision and as part of a team

 

  • Exhibit good judgment and diplomacy

 

  • Must be dependable and have a strong work ethic

 

 

Please note that  neither relocation assistance nor visa sponsorship will be offered for this position.

 

Expected to work in a hybrid remote work environment with the ability to come into either the NYC office or regional hub (Washington, DC or Bay Area, California) a minimum of 2 times a week.

 

Application Deadline: Open Until Filled.

 

No phone calls or emails please. Only shortlisted candidates will be contacted.
 


MSF-USA/Doctors Without Borders is an Equal Opportunity Employer. No employee, or applicant for employment, shall be discriminated against in any term or condition of employment because of race, color, religion, national origin, sex, age, or sexual orientation or any other characteristic protected by law. We are constantly striving to make our organization anti-racist. Diversity, equity and inclusion are core values. As an employee, you become part of that mission. We expect this same commitment from our staff.

 

 

Type

HQ  

 

Pay Class & Contract Type

Regular FT Hourly Nonexempt 

 

Compensation

Starting salary low to moderate 60's (commensurate with experience)

 

Working Time (Hours Per Week)

35


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City